Core PFT: Comprehensive Provident Fund Trust Management Solution
Comprehensive digital solution for Provident Fund Trust operations covering masters, transfer in & out, settlements, loans, compliances, year end processes, accounting and dashboards.
An administrative solution to manage your employees’ unexempted PF Trust
PF Trust Management software solution, including features like PF ledger, investment tracker, interest and maturity proceeds tracking, PF trust balance sheet generation, PF accounting, employee master, claim tracker, KYC detail entry, reporting options and many more, we address the problems that PF trust administrators face in managing trust activities.
Features Of Software
Import Tools
Our smart import tools give you complete freedom to transition the past data easily without any manual entries or uploads.
PF Ledgers
Get updated employee ledgers with interest, transfer-ins, refundable and non-refundable loans, month on month.
Employee Self Service Portal
Generate huge employee satisfaction by providing online claim services, claim status online, pf ledgers online and online CRM tool. Transparent, reliable fast PF services for employees.
Modules
Employee Master
Comprehensive employee database covering personal details, demographics, ancilliary details, compensation and benefits, statutory data and any customized information capture at client's preference.
Member Registration
Registration as member of Provident Fund Trust along wiht necessary information required for enrolment.
Contribution Management
Manage contribution from Employer and Employee including calculations, tracking and payment records.
Account Statements
View account statements in different dimensions including contributions, interest, withdrawals for specified periods and as reports.
Loan Management
Comprehensive loan module covering application, approval workflow, disbursement, repayment process along with calculation of interests, outstanding balance reports and installment schedules.
Withdrawal Requests
Partial of complete withdrawal of Provident Fund balance including customized workflow for withdrawal, approvals, eligibility verification and monitoring of requests from initiation to settlement.
Transfer In
Transfer of Provident Fund balances from RPFC to PF Trust and from one PF Trust to another with complete details, for employee joining an organization.
Transfer Out
Transfer of Provident Fund balances from PF Trust to RPFC and from one PF Trust to another with complete details, for employee leaving an organization.
Trustee Management
This module allows the PF trust administrators to manage the trustee board members. It handles their appointments, resignations, and any changes in their roles within the trust.
Compliance and Reporting
This module helps ensure compliance with relevant laws and regulations. It generates reports for statutory filings, tax calculations, audits, and other compliance-related activities.
Communication and Notifications
The portal includes a module for sending notifications, alerts, and updates to the members regarding their PF accounts, changes in policies, and important announcements.
Helpdesk and Support
Helpdesk module provides assistance to members and administrators by offering a helpdesk ticketing system, frequently asked questions (FAQs), user guides, and support for any issues related to the PF trust portal.
Forms & Formats
All forms whether specific to the PF Trust or standard formats required under the Act are generated from the software with information as available in the various modules. Easy for online approvals, affixing digital signatures or simply print and affix physical signature.
Benefits to Employees
Features Offered By CoreIntegra PF Trust Management Software
Application Overview
With our PF Trust Management software solution, including features like PF ledger, interest and maturity proceeds tracking, PF trust balance sheet generation, PF accounting, maintaining the activities such as PF Settlements, PF Transfers, PF Loans.
We address the problems that PF trust administrators face in managing trust activities
Modules
Employee Master
Each member has a Master record that can be integrated from the HR System. The Employee Master tab contains the employee’s full details like Name, Email id, Aadhar, PAN, Bank details etc. The tab provides shortcuts to search detail records for the employee.
We can check the employee Monthly and Annual Statements
Below are the sub modules in Employee master
- Create Employee
- Search Employee
- New Employee Listing
Transfer IN
Once user log’s in to the application, user will get the Transfer-In Menu and by selecting option ‘’Transfer-In request ‘’ in drop down, user will be able search the Transfer-In request cases.
User can create New Transfer-In request by clicking on ‘’ Create Transfer In Request ’’ button. User need to enter the employee details in the fields provided in screen . Once the date is submitted then employee will get the notification to their Email id and Mobile Number
User can search the request based on Pern No and PF No. If all the data is transferred then the status will be displayed as ‘Completed’ else the status will be as ‘In Progress’. User can check the In progress request data by clicking on view in the requests.
Below are the sub modules it contains
- Transfer In Request
- Apply Transfer-In
- Send SMS & Email
Fetching of Contribution
User can fetch the PF Contribution data month-wise to each Member PF Account from the “Fetch PF Contribution Tab” .
After fetching of the PF Contribution is completed, the Member can view the Monthly PF Contribution Amounts on the Monthly PF Statement.
Transfer OUT
Once user log’s in to the application, user will get the Transfer-Out menu and by selecting option ‘’Transfer Out List‘’ in drop down, user will be able to search the Transfer-Out requests.
User can search the request based on Pern No and PF No. once the transaction is finished then the details will be displaying in transfer out menu with completed status. Then status of employee will be changed to ‘S’ in employee master.
Below are the sub modules it contains
- Transfer Out List
- Apply Transfer Out
- Transfer Out Bank Sheet
- CSV file for Bank portal upload
- Send SMS & Email
Settlement
Once user log’s in to the application, user will get the Settlement menu and by selecting option ‘’Settlement list ‘’ in drop down, user will be able to search the Settlement requests.
User can search the request based on Pern No and PF No. once the transaction is finished then the details will be displaying in Settlement menu with completed status. Then status of employee will be changed to ‘S’ in employee master.
Below are the sub modules it contains
- Settlement List
- Create Settlement
- Settlement Bank Sheet
- Send SMS & Email
Loan Process (Non Refundable)
Once user log’s in to the application, user will get the Loan process menu and by selecting option ‘’Search loan applications ‘’ in drop down, user will be able to search the Loan requests.
User can search the loan request based on Pern No and PF No in the list. once the transaction is finished then the details will be displaying in loan process menu with Approved status
Below are the sub modules it contains
- Search Loan Application
- Apply Loan
- Loan Bank Sheet
- Send SMS & Email
Year End Process
Once user log’s in to the application, user will get the Yearend process menu and by selecting option ‘’ Yearend process ‘’ in drop down, user will be able to process the Monthly Interest by PERN NO or by UNITCODE wise.
System calculates the Interest for the Current Financial Year for all the existing member. Settled during the year cases are not considered for Yearend Processing.
After completion of YearEnd process, the Interest Amount gets displayed on the PF Annual Statement under Employee Master screen.
Reports Generation
- User can generate all the Reports related to Provident Fund like in the Customised Formats.
- Monthly PF Contribution Report
- Monthly PF Settlement Report
- Monthly PF Transfer-Out Report
- Monthly PF Loan Report
- Monthly PF Transfer-In Report
- Monthly Status Report
- Yearend Report
Merge PF Accounts
User can Merge the two PF Accounts of the same Member i.e. Old PF Account Number to New PF Account Number
Merging can be done for only those cases whose PF Opening Balance are available during the year or merging.
The Old PF Account Number’s Opening Balance gets added/merged to New PF Account Number’s Opening Balance.
Amount of Openings Balances gets Merging for all the merging cases processed during the year.
Ticket System
Once user log’s in in to the application, Member will be able to raise the queries related to Provident Fund issues.
Each Ticket will be serially numbered and the PF Trust Spoc replies to the queries.
Below are the sub modules it contains
- Create Ticket
- Mange Tickets
- Reports
3rd Party API Integrations
PF System supports for the API integrations from the other CRM and Financial Tools including SAP.
API Integration helps to Fetch-In and Fetch-Out all the data of the Payroll System to PF System and vice-versa.